About Us:

Viking Masek Packaging Technologies provides innovative packaging automation for food, beverage, health, medical, and consumer goods manufacturers globally. We offer advanced solutions liker vertical form fill seal (VFFS), premade pouch, stick pack machines, flow wrapping equipment, case packers, and cartoners. At Viking Masek we focus on innovation and integration, delivering complete packaging automation solutions to optimize production lines worldwide.

Job Description:

The Proposal Coordinator will be responsible for generating comprehensive packaging system solution proposals whose speed of creation and accuracy are essential to the success of the Viking Masek Sales Team’s activities and overall success of the company. As a Proposal Coordinator you will be part of a dynamic team working in a demanding, but very rewarding, fast-paced environment.

The position involves receiving requests from the Sales Team, processing those requests while adhering to internal procedures, issuing and receiving vendor requests via email, as well configuring product descriptions and pricing for inclusion in a full system proposal from Viking Masek. This role will successfully communicate and collaborate with a variety of internal stakeholders including Sales, Project Management, Service, Purchasing, and Engineering leads and plays an essential role in the success of the company.

In addition to the soft skills above, the Proposals Coordinator should exhibit strong computer skills, excellent attention to detail, well balanced interpersonal skills, and have the ability to generate creative ideas while working both independently and collaboratively. A successful Proposals Coordinator is expected to be a self-starting skilled multi-tasker who works well under pressure while being detail oriented and follows through on commitments.

Key Role Areas (KRA):

1. Proposal creation and revision
2. Proficiency with Microsoft Office Suite
3. Salesforce CRM and CPQ
4. Vendor communication and interaction
5. Multi-Tasking in a very fast paced environment

Job Duties & Responsibilities:

KRA 1 – Proposal Creation and Revision

• Implement a personal process for receiving, processing, and coordinating multiple internal RFQs within the constraints of existing internal systems.
• Understand the role of each piece of equipment proposed to ensure the customer’s needs are met by the equipment quoted by our vendors
• Efficiently and accurately process all proposals while achieving or surpassing internal metrics.
• Coordinate multiple internal requests and associated external requests concurrently

KRA # 2 – Proficiency with Microsoft Office Suite

• Utilize MS Office products daily. To include, but not limited to, Outlook, Word, Excel, SharePoint, Teams, and OneNote
• Proficient typing and computer skills are required. Speed and accuracy are of the utmost importance.
• Proactive inbox management within Outlook
• Communicate professionally with internal and external stakeholders, via Teams, Outlook, or OneNote

KRA # 3 – Salesforce CRM and CPQ

• Process RFQs received via email within Salesforce Opportunities
• Coordination of converting vendor and internal component cost, pricing, and details from their source into the vendor products and bundles within the Salesforce quote
• Coordinate multiple simultaneous activities within Salesforce while maintaining the individual integrity of all Opportunities

KRA # 4 – Vendor communication and interaction

• Engage with approved vendors via email as the primary contact and follow up, as needed, via phone.
• Professionally and accurately communicate the needs of the customer to each required vendor to ensure prompt and accurate responses.
• Concurrently manage outbound and inbound email for multiple opportunities simultaneously.
• Monitor pricing and configuration details to ensure adherence to any standing agreements
• Always focused on helping make Viking Masek each vendor’s preferred OEM to work with by being professional and cordial at all times.

KRA # 5 – Multi-Tasking in a very fast paced environment

• Maintain accuracy and efficiency while coordinating multiple opportunities at the same time.
• Act on new RFQs or any vendor questions promptly.
• Develop and implement personal processes to properly manage the workload.
• Produce accurate proposals quickly to maintain our first-to-deliver competitive advantage.

Qualifications:

• Education: High School graduation is required as a minimum.
• Experience: Minimum of 1 year in a professional organization involving interpersonal and computer skills, as described above.
• Technical Skills: Proficiency in Microsoft Office Suite is required
• Soft Skills: Strong communication verbally, via email, or telephone, being organized, efficient multi-tasker, and problem-solving skills.

Desired Skills:

• Associate degree or higher in a business or business technology related field is preferred
• Experience with Salesforce is preferred
• Above average typing speed and Microsoft proficiency
• Emotional intelligence with the ability to reframe challenges and frustrations into opportunities for improvement.
• Empathetic perspective on others
• Professionalism

Core Values:

Simple in Motion

• SERVICE: Serving our customers, colleagues, and community
• INNOVATION: Solving your unique packaging challenges
• MOTIVATION: Motivated by our story to build your story
• PARTNERSHIP: Listening with curiosity and empathy to build strong relationships
• LEADERSHIP: Confidently transforming your goals into realities
• EXCELLENCE: Committed to delivering our best

We offer a welcoming and inclusive environment in service to one another, our products, the diverse consumers we represent, and the communities we call home.

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