About Us:

Viking Masek Packaging Technologies provides innovative packaging automation for food, beverage, health, medical, and consumer goods manufacturers globally. We offer advanced solutions like vertical form fill seal (VFFS), premade pouch, stick pack machines, flow wrapping equipment, case packers, and cartoners. At Viking Masek we focus on innovation and integration, delivering complete packaging automation solutions to optimize production lines worldwide.

Job Description:

The Buyer serves as the primary facilitator for managing purchase order requirements, tracking on-time delivery, and performing a range of procurement-related tasks as needed. They are responsible for reviewing and analyzing purchase requisitions, investigating and developing sources of supplies, issuing RFQ requests, and reviewing quotations. Monitors procurement data to ensure on-time delivery and performing various purchasing functions as needed. Supporting all Viking Masek employees, this role plays a key part in assisting operational efficiency and alignment across the organization.

Key Role Areas (KRA):

1. Procurement Execution & Negotiation
2. Supplier Communication & Coordination
3. Cross-Functional Support & Collaboration
4. Return & Defect Management
5. RFQ Preparation & Quote Analysis

Job Duties & Responsibilities:

KRA # 1 – Procurement Execution & Negotiation

• Accurately generate and execute purchase orders in a timely manner, ensuring all relevant details (e.g., item descriptions, quantities, pricing, delivery schedules) are included and aligned with company needs.
• Research and solicit competitive quotes from multiple suppliers for the items to be purchased, ensuring the best value for the company in terms of price, quality, and service.
• Collaborate with suppliers to negotiate delivery timelines that meet internal project or production schedules, ensuring on-time deliveries and minimizing delays.
• Track the status of open purchase orders, ensuring suppliers fulfill orders according to agreed terms and timelines, and resolve any issues that arise during the order fulfillment process.

KRA # 2 – Supplier Communication & Coordination

• Actively engage in discussions with team members and peers to ensure alignment on demand changes and any necessary adjustments to supply chain, production, or procurement plans.
• Address changes in demand, such as expedited orders, increases in quantities, delayed schedules (pushouts), or cancellations, ensuring quick and accurate adjustments to meet business needs.
• Work with vendors, suppliers, and internal teams to expedite orders when required, ensuring that priority shipments or adjustments are made to meet urgent customer or production requirements.

KRA # 3 – Cross-Functional Support & Collaboration

• Liaise with suppliers and vendors to coordinate the return of defective materials, ensuring clear communication regarding the nature of the defect, return procedures, and any necessary replacements or credits.
• Ensure that defective materials and parts are returned in a timely manner and that resolutions (such as replacements, repairs, or credits) are received promptly to minimize disruptions to production or operations.
• Keep relevant internal teams (e.g., inventory, procurement, production) informed about the status of returns and any impact on material availability, production schedules, or inventory levels.
• Negotiate return terms with suppliers and vendors, including conditions for credit, replacement, or repair, ensuring that the company receives favorable terms and avoids additional costs.

KRA # 4 – Return & Defect Management

• Act as the main point of contact between the company and potential vendors during the RFQ process, ensuring clear communication and addressing any questions or clarifications needed by vendors.
• Support the engineering and facilities teams in reviewing and analyzing vendor quotes, comparing prices, terms, and product specifications to determine the most suitable options for the project.
• Maintain open lines of communication with vendors throughout the RFQ process, ensuring timely responses to inquiries, follow-up on submitted quotes, and resolution of any issues or discrepancies.
• Monitor the status of RFQs, ensuring that deadlines are met and that all necessary steps in the selection process are completed in a timely manner, keeping stakeholders informed of progress.

KRA # 5 – RFQ Preparation & Quote Analysis

• Ensure that purchase order confirmations are received promptly from suppliers, confirming order details such as quantities, prices, delivery dates, and other terms.
• Monitor the progress of shipments and ensure that suppliers meet agreed-upon delivery schedules, proactively addressing any delays or issues that arise during the shipping process.
• Communicate regularly with internal stakeholders (e.g., procurement, logistics, inventory) to provide updates on the status of purchase order confirmations, shipments, and any delays or issues encountered.
• Keep accurate records of all communications with suppliers related to purchase order confirmations, shipments, and any issues or adjustments made, ensuring transparency and accountability.

Qualifications:

• Buyer experience preferred.
• Knowledge of material planning and procurement fundamentals.
• Demonstrated excellent verbal and written communication skills and the ability to work collaboratively with all levels of the organization.
• Ability to maintain and negotiate desirable supplier relationships and agreements.
• Have strong analytical, planning, and execution skills, including exceptional attention to detail.
• Possess a strategic mindset; can effectively articulate various perspectives and impacts of issues and understand the future implications for the business. Able to see all sides and the inherent value to stakeholders.

Core Values:

Simple in Motion

• SERVICE: Serving our customers, colleagues, and community
• INNOVATION: Solving your unique packaging challenges
• MOTIVATION: Motivated by our story to build your story
• PARTNERSHIP: Listening with curiosity and empathy to build strong relationships
• LEADERSHIP: Confidently transforming your goals into realities
• EXCELLENCE: Committed to delivering our best

We offer a welcoming and inclusive environment in service to one another, our products, the diverse consumers we represent, and the communities we call home.

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